1.1. According to the Canada Not-for-profit Act and the Green Party of Canada Fund By-law, nominees for director must:

1.1.a. have been a Member in good standing of the Green Party of Canada for at least 3 months prior to their application;

1.1.b. have given permission to GPC staff to conduct a police check at the cost of the GPC;

1.1.c. have discharged all debts owed to the GPC;

1.1.d. have confirmed in writing that they are willing to serve as Fund Director;

1.1.e. not be less than 18 years of age;

1.1.f. not be incapable;

1.1.f. be an individual, and,

1.1.g. not have the status of bankrupt

2.1. The Fund president shall include in the notice of any general meeting at which there is to be an election of directors, a notice that nominations are open, the number of vacant director positions and an invitation for applications.

2.2. The Fund president will make a request to staff to announce to GPC party members that Fund director nominations are open, with an invitation to apply.

2.3. The application must include the nominee’s name, their relevant experience, qualifications including any law or accountant qualifications, any equity declaration, an agreement to a police check and the name of one nominating Fund member.

2.4. The elected Fund Representative is considered to have been nominated for director by members and need not apply.

2.5. Fund members may make two nominations from all applicants and are encouraged to collaborate to sponsor nominees from equity seeking groups that experience significant disadvantage and discrimination due to systems of oppression, which may include women, Indigenous peoples, persons with disabilities, racialized persons, and LGBTQIA2S+ identified individuals comprising a variety of ages and experience.

2.6. The list of applicants will be made available to Fund members no later than twenty one days before the General Meeting and Nominations close fourteen days before the General Meeting of Fund members at which the results are to be announced.

2.7. By ten days before the meeting of Fund members, the Fund president shall circulate a nominations report to Fund members of all the nominations received.

3.1. The Fund board will decide if the election is to occur through paper ballots or by electronic means.

3.2. If the election is to be conducted by paper ballot, the board will appoint a Returning Officer who will be named in the notice of the meeting.

3.3. If the election is conducted by electronic means, the entity running the vote will certify the results.

3.4. The ballot is secret and will be provided to the Members before the Meeting.

3.5. Members may submit their vote in advance.

3.6. The election will proceed not-withstanding the status of any police check.

3.7. The vote is conducted by preferential ranked ballot on which voters rank their preferences, with ‘1’ being first preference. The ballots are counted as for a multi-seat election, using Single Transferable Vote counting with multiple rounds of counting. In the first round, the first choice preferences on each ballot are counted and the nominee with the least number of first choice preferences is declared eliminated. In the second and subsequent rounds, the second choice preferences of the eliminated nominee are redistributed and counted, and the nominee with the least number of preferences is declared eliminated. Rounds continue until the number of remaining nominees equals the number of seats to be filled. If in any round there is a tie between lowest ranking nominees, the tie is broken by drawing names.

3.8. The Returning Officer or the electronic vote entity reports the ballot results including the number of ballots cast, results of each redistribution round, and the names of the elected Director(s).

3.9. The ballots or vote counting results are not destroyed except by a vote of the Members.